The Office of the Secretary of State provides apostille service to U.S. citizens and foreign nationals for documents that will be used overseas. The Office of the Registrar sends the documents to the Arizona Secretary of State for this service.
Note: Only those countries that participate in the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents can participate in the service.
Its main purpose is to simplify the certification of documents (including those notarized) to be used in countries that are part of the Hague Convention of 1961 and to streamline the process of transferring documents from one country to another. With the apostille, the document is entitled to recognition in the country of intended use and no other certification or authorization is required.
When “apostilled” education information is needed for employment outside the US:
- Email the Registrar’s Office to request information and application.
- Include the country requiring the authentication as the Arizona Secretary of State will want to know this information.
- Include your credit card number, expiration date and signature in the email request to cover apostille charges (see below).
- For diplomas, only a copy of the diploma document can be apostilled. Transcripts and letters may also be apostilled.
- If an original diploma is required and you no longer have the original, a Replacement diploma (see above) can be ordered prior to requesting an apostille. This will take additional time (7-10 days).
The document will be notarized here at Thunderbird and apostilled (certified) by the State of Arizona. Transcripts are $15 each. There is no charge for the document to be notarized. However, the apostille with the State of Arizona costs as follows:
Apostille of document - $3.00 (per document)
Courier service to state offices - $40.00
Total - $43.00 (for one document)
A credit card number with expiration date should be provided on the email request, along with your signature. Please advise where you want the documents sent and for which country they are to be issued.
Apostilled documents normally are sent to you via FedEx as FedEx is trackable and quicker. You will be charged for the shipping. A receipt can be provided if needed for reimbursement of these costs.
At the student’s request, the document(s) can be delivered by FedEx Priority for shipments within the United States or FedEx International Priority for shipments outside the United States. FedEx is the only rush delivery service available.
Important Federal Express Priority Service Information:
- Payment by credit card is required when opting for FedEx delivery. We accept Visa, MasterCard, Discover or American Express. Any request for FedEx service that does not include a valid credit card number and expiration date will result in the document(s) being mailed regular mail via U.S. Postal Service.
- FedEx will not deliver to a Post Office box, so please specify a street address.
- FedEx requires a phone number for the recipient of the shipment be included on the air bill. Requests for FedEx service that do not include the required recipient phone number will result in the document(s) being mailed regular mail via U.S. Postal Service.
- FedEx may be unable to provide delivery service to some remote locations. If you have any address delivery concerns, contact FedEx to confirm delivery is available to the recipient address prior to submitting your request.
- For more information about Federal Express Priority delivery, go to www.fedex.com or call 1 800 463-3339 for questions regarding U.S. domestic shipments, 1 800 247-4747 for international shipments. Call your local FedEx office if calling from outside the United States.
Office of the Registrar’s responsibilities
- Verify the student’s record to ensure there are no holds that would prohibit processing.
- Notarize the diploma and/or transcript.
- Courier the notarized diploma and/or transcript with a cover letter to the Arizona Secretary of State requesting the apostille.
- Ship the apostilled document to the requestor.
1 Global Place
Glendale, AZ 85306
+1 602 978-7980
Arizona Secretary of State
1700 West Washington Street
Phoenix, AZ 85007-2888
+1 602 542-4285